Student Union

Sam's Club Card Policy

Student Union has a Sam’s Club membership card available for student group use. The card can be checked out from the Student Union Business Manager as needed to make purchases for student group events at Sam’s Club. The process for use is multi stepped and does require pre-planning. Please refer to the following information and instructions:

• Anytime the student group Sam’s card is used, a University check is the only form of payment accepted.
• Your purchase will always be sales tax exempt.
• A personal shopper at Sam’s club will give you a price list needed to generate the University check, and assemble your order for pick up.

1. Contact Missy Biship at Sam’s Club. Her number is 314-644-3289. Missy will ask what items and quantities you will need to purchase. You can pick out items in advance at the Sam’s website, select items from the attached partial product listing, or Missy will help you to decide what you need.
2. After your items are selected, Missy will fax you a price listing. You will need to use the price listing as back up in order to have your check issued. Ask her to fax it to you on the Student Union fax machine. The number is: 314-935-8488.
3. Pick up the price listing and ask your group treasurer to submit a Student Group Expense Report for a check request for your purchase. You will need the price list from Sam’s to be attached to the request. Check the “special mailing instructions” on the Expense Report and ask that the check be sent to your group box, your campus box or held for pick up at West Campus. We will make your check available within 5 business days. Please give your request directly to one of the Business Managers for special handling.
4. When you have received the check, call Missy at Sam’s and let her know when you intend to pick up your order. You will need to give her at least 24 hours notice.
5. On your way to pick up the order, stop in the Student Union and sign out the student group Sam’s card. This can be done Monday through Friday between 8:30 am and 5:00 pm, unless special arrangements are made with the Business Manager.
6. Go to Sam’s club at 2100 Maplewood Commons. Present the membership card and your University check at the customer service desk and pick up your waiting order.
7. Return the Sam’s membership card to the Student Union Business Manager within 24 hours.

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