Senate Minutes 3/3/2020

WASHINGTON UNIVERSITY IN ST. LOUIS STUDENT UNION SENATE MEETING

DATE CONVENED // February 24, 2020

LOCATION // Seigle 109

RECORDING SECRETARY // SENATOR Nkemjika Emenike

TIME CONVENED // 8:05pm — Speaker Steven Kish Calls to Order

AGENDA 3/3/2020Senate SessionAnnouncementsSenate Leadership PresentationOutreach Survey AnalysisProject Updates+Open ForumExec Advisor Updates

Attendance

DylanCassillypresent
AdyaDhulerpresent
ChloeDoumarpresent
NkemjikaEmenikepresent
AnneHepresent
StephanieH-B
RamadanIbrahim
PhilipKeislerpresent
MatthewKimpresent
StevenKishpresent
KristinaLeepresent
NicoleLeerspresent
AmaanMahadevanpresent
EricMillerpresent
SophieScottpresent
MasonSimmonspresent
GabySmithpresent
OliviaVellapresent
KevinHepresent
RohanRaiabsent
ZacharyFisherpresent
RuchikaKamojjalapresent
AllysonHolliepresent

*denotes tardiness

Announcements

  • Each student can nominate two speakers for trending topics, each student group can nominate two speakers
  • Inauguration at Tuesday March 17th
  • Undergraduate Student Reps for Board of Trustees due March 9th
  • Mental Health Awareness Month Updates: Out of Stigmas Shadows 6-8PM in Umrath Lounge, tabling all week, more events coming after break including Peer Health Educator panel

Leadership Presentation

  • Committee chairs give presentation on leadership roles

Outreach Survey Analysis Presentation

  • Convened in January 2020 to address OSA issues and ideas to support Senate’s work, how often we survey students, how we use the data we receive, etc. 
  • Create a set of standards and processes for how Senate will conduct surveys and use and analyze data to support advocacy work
  • Write specific recommendations for the next Improve WashU campaign
  • Identify opportunities for the future of Senate-student engagement
  • Mode of engagement: mainly Instagram and bulletin board in DUC
  • Frequency of engagement is not stable
  • Relationships with student groups could be better 
  • Strengths: constituents on committees, instagram popularity, clear mission, improve WashU 
  • Weaknesses: lack of transparency, lack of success in empowering students, lack of actual verbal communication
  • Opportunities: Expand Instagram follower base, add project updates to instagram story, shift to instagram live, better explain initiatives, question and comments section, constant engagement
  • Survey standards: two large surveys per year that contain all the questions we need for our projects as opposed to many small ones
  • Form a survey vetting group with representatives from all divisions of Student Union
  • Formation of data repository of all surveys sent out by SU for easy accessibility
  • Utilization of a standardized platform for surveying
  • Training for all Senators on strong survey practices
  • Senate training on assessment standards after Spring break 
  • Create consolidated assessments
  • New standards: starting March 1st all survey questions must be reviewed and approved by Senate, starting April 1st no surveys to be released during Improve WashU campaign
  • Survey Question Criteria: questions chosen on a need-to-know basis, practical, sensible, actionable, make sure the data does not already exist
  • Improve WashU: start with main question of How Would You Improve WashU

-Go through survey results and tag for those areas for the report

-Go into student groups to do “Improve WashU” facilitations

-Round tables on big issues that keep coming up

-Talking to people in line at the DUC

-Tabling with sign and poster

-All school email

-Chalk walk and sign in DUC

  • Standardize what is included in the context page
  • What has been done in this area in the past year by admin
  • What has been done in the past year by students
  • Future of OSA: EVP takes committee SU-wide, Evaluate SPB surveys (which is a big part of student engagement), incorporate feedback into financial processes, tellus.wustl.edu, VPE connects OSA with student groups in helping groups get better engagement with their surveys, connect OSA with Habif, ResLife, Dining Services, etc., repository of University-wide data

Q&A

  • Current limits for surveys will only apply to Senate
  • Both tags would be put on a topic just to identify what categories the topics belong to
  • A senate team involved with more senators may be good in eliminating bias
  • Suggestion to conduct face-to-face interviews during Improve WashU campaign
  • Adding a follow-up question for students to become more engaged in committees and current projects
  • Tagging system may seem reductive, suggestion to add some sort of degree of want indicating what students are prioritizing or are more passionate about
  • Holding senators more accountable with what they do with the data

Exec/Advisor Updates

  • Trending Topics nomination form open until March 6th 11:59PM
  • SPB Executive Director position open
  • Inauguration on March 17th
  • Share Between the Lines on social media